Privacy Policy
Introduction
Gaia Energy Limited (“Gaia Energy”, “we”, “us”) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect information when you visit www.gaiaenergyre.com or contact us directly.
This policy is compliant with the EU General Data Protection Regulation (GDPR) and applicable local data protection laws.
Data Controller
The data controller is Gaia Energy Limited, 63-65 rue de Merl, L-2146 Luxembourg. For any privacy-related enquiry, contact us at: info@gaiaenergyre.com — Subject: Privacy.
Data We Collect
We collect personal data only when you provide it voluntarily, through the following interactions:
✓ Contact form submissions — name, email address, company name, message content
✓ Newsletter subscription — email address
✓ Direct email correspondence — any data included in your email
We do not collect sensitive personal data (financial details, health information, government identification). We do not collect data from minors under the age of 16.
How We Use Your Data
We use the data we collect for the following purposes:
✓ To respond to your enquiry or request — legal basis: legitimate interest
✓ To send our newsletter, where you have subscribed — legal basis: consent
✓ To analyse website usage and improve our content — legal basis: legitimate interest (anonymised analytics data only)
We do not sell, rent or share your personal data with third parties for marketing purposes. We do not use your data for automated decision-making or profiling.
Data Retention
We retain personal data only for as long as necessary for the purpose for which it was collected:
✓ Contact form data — retained for 24 months from the date of last contact
✓ Newsletter subscriber data — retained until you unsubscribe
✓ Website analytics data — retained in anonymised form for 26 months
Your Rights
Under GDPR, you have the following rights with respect to your personal data:
✓ Right of access — to request a copy of the data we hold about you
✓ Right of rectification — to request correction of inaccurate data
✓ Right to erasure — to request deletion of your data (“right to be forgotten”)
✓ Right to restriction — to request that we limit the processing of your data
✓ Right to object — to object to processing based on legitimate interest
✓ Right to withdraw consent — at any time, for processing based on consent
To exercise any of these rights, contact us at info@gaiaenergyre.com — Subject: Privacy. We will respond within 30 days. You also have the right to lodge a complaint with your national data protection authority.
Third-Party Services
Our website may use the following third-party services, each with their own privacy policies:
✓ Web analytics (e.g. Google Analytics) — anonymised usage data only, subject to opt-in consent
✓ Email service provider — for newsletter distribution, processes subscriber email addresses
We do not embed social media trackers or advertising pixels.
Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure or destruction. Our website uses HTTPS encryption for all data transmitted between your browser and our servers.
Updates to This Policy
We may update this Privacy Policy from time to time. The current version will always be available at www.gaiaenergyre.com/privacy. Significant changes will be notified via a banner on the website.
Last updated: March 2026.